The Benefits and Challenges of Virtual Board Meetings

Virtual board meetings are a convenient and efficient https://boardroomtx.com/how-to-run-board-meetings-in-times-of-crisis/ method of bringing together and discussing important issues facing your non-profit organization. You can schedule meetings at the time that suits the board members, without having to disrupt their work. They also let you retain and attract talent, regardless of their geographic location which expands your options for recruiting.

There are some issues when it comes to virtual board meetings despite their advantages. The first is keeping your attendees interested. In the absence of the camaraderie and discussions that usually take place in person, it can be more challenging to keep people focused. To counter this, set an agenda that is clear in its plan to ensure everyone is on the same page and determine a time frame for discussion.

It’s crucial to ensure that everyone will be heard in your gathering, even if none participants speak. To ensure this, you should ask them to disable their microphones when they’re not speaking and then turn off their audio when they’re ready to speak. Use a video conferencing tool which automatically records audio and visuals to ensure that those who aren’t as tech-savvy can take part.

Additionally, it’s essential to have a board management software package that has secure document storage that allows the sharing, archiving and annotation of documents prior to the meeting as well as during the session. This will enable your board to access and review important materials including governing documents, financial statements and other critical information. It will then be easy to make precise and thorough minutes of the meeting.